Privacy Policy
Privacy Policy

Last Updated

Last updated and effective: June 28, 2025, 21:58 MESZ

Introduction

Your privacy matters to us. We collect and use your information responsibly. If you have any concerns or discover any inaccuracies, please reach out to us at admin@evrn.best.

Data Collection

We collect the following data to provide our services effectively:

  • Guild IDs
  • Guild Names
  • Channel IDs
  • Role IDs
  • User IDs
  • Message Timestamps
  • Message IDs
  • Nicknames, Usernames, and Avatars
  • Message Content when a command is executed (stored for a maximum of 14 days) or when arguments are passed
  • Last deleted message content (stored for a maximum of 2 hours or less; files are available for up to 24 hours on our R2 storage)
  • Last message edit history (stored for a maximum of 2 hours or less)
  • Voice state updates (e.g., joining/leaving voice channels)
  • Audit log events (if applicable and if permissions are granted)

IP Logging and Ban Evasion Prevention

When accessing certain bot features that involve external verification (such as web-based authorization), your IP address may be logged temporarily.

This is strictly for the purpose of detecting and preventing ban evasion, such as identifying whether a banned user attempts to rejoin using a different Discord account. IPs may be matched against known flagged or banned entries and stored securely.

This processing is based on our legitimate interest in maintaining community integrity, in accordance with Article 6(1)(f) GDPR. Additionally, under Article 17(3)(e) GDPR, your right to data erasure may not apply when data is necessary for the establishment, exercise, or defense of legal claims, including enforcement of bans and moderation decisions.

Use of Data

We collect data for the following purposes:

  • Debugging: Storing message content for up to 14 days after a command is triggered.
  • Monitoring: Temporarily logging edited and deleted messages (up to 2 hours).
  • Functionality: Tracking nickname, username, and avatar changes for bot commands.
  • Moderation: Enabling features such as deleted/edited message logs, and user join/leave tracking.
  • Analytics: Aggregating anonymized data to improve bot features and performance.
  • Custom Features: Supporting custom commands, role assignments, and guild-specific configurations.

Data Sharing

We do not share your information with any third parties under any circumstances. All data is stored securely and encrypted where applicable, in accordance with Discord's Terms of Service.

Data Retention

We only retain data for as long as necessary:

  • Message content: Stored for up to 14 days after a command is used.
  • Deleted and edited messages: Stored for up to 2 hours.
  • Presence and voice state updates: Not stored persistently.
  • Other metadata (e.g., IDs, timestamps): Retained indefinitely unless a removal request is submitted.
  • IP addresses for ban evasion detection: May be retained beyond removal requests for legitimate moderation enforcement (see 'IP Logging and Ban Evasion Prevention').

Data Removal

To request the removal of your personal data or data related to your server, please email admin@evrn.best or open a ticket in our support server. You must provide clear instructions and proof of account ownership. We typically respond within two weeks.

Request Data

You may email admin@evrn.best to request a copy of the data we store about you. Please allow up to 7 days for a response.

Changes to Policy

We reserve the right to update this policy at any time without prior notice. Continued use of our services implies acceptance of any changes. Violations of our terms may result in a permanent ban.

Third-Party Services

We may use third-party services to enhance bot functionality. These services may process certain data on our behalf, such as:

  • Hosting providers (e.g., for temporary file storage like R2)
  • Analytics tools (to monitor and improve performance)

We ensure that any such third-party providers comply with relevant data protection regulations.

Security Measures

We implement industry-standard security practices to safeguard your data against unauthorized access, modification, or disclosure. However, no system is 100% secure, and we cannot guarantee absolute protection.

International Use

This service is operated from within the European Union and is therefore subject to the EU General Data Protection Regulation (GDPR).

Regardless of your country of residence, we aim to handle your data responsibly and transparently. While non-EU users may not be entitled to the exact same legal rights as EU residents (such as the right to erasure), we strive to provide a comparable level of privacy and data protection wherever technically and legally feasible.