Privacy Policy
Privacy Policy

Last Updated

Last updated and effective: April 21, 2025, 13:23 MESZ

Introduction

Your privacy matters to us. We collect and use your information responsibly. If you have any concerns or find any inaccuracies, please reach out to us immediately at admin@evrn.best.

Data Collection

We collect the following data to provide our services effectively:

  • Guild IDs
  • Guild Names
  • Channel IDs
  • Role IDs
  • User IDs
  • Message Timestamps
  • Message IDs
  • Nicknames, Usernames, and Avatars
  • Message Content when a command is executed (stored for a maximum of 14 days) or when arguments are passed for commands
  • Last deleted message content (stored for a maximum of 2 hours or less; files will be available for 24 hours on our R2 however)
  • Last message edit history (stored for a maximum of 2 hours or less)
  • Voice state updates (e.g., joining/leaving voice channels)
  • Audit log events (if applicable and permissions are granted)

Use of Data

We collect data for specific purposes:

  • Debugging: Storing message content for up to 14 days when a command is invoked.
  • Monitoring: Logging edited messages and sniped messages temporarily for up to 2 hours.
  • Functionality: Tracking nickname, username, and avatar changes for specific bot commands.
  • Moderation: Providing moderation tools such as logging deleted messages, edited messages, and user join/leave events.
  • Analytics: Aggregating anonymized data to improve bot performance and features.
  • Custom Features: Supporting custom commands, role assignments, and other guild-specific configurations.

Data Sharing

We do not share your information with third parties under any circumstances. All data is stored securely and encrypted as required in Discord's Terms of Service.

Data Retention

We retain data only for as long as necessary:

  • Message content: Stored for up to 14 days when a command is invoked.
  • Deleted and edited messages: Stored for a maximum of 2 hours.
  • Presence and voice state updates: Not stored persistently.
  • Other metadata (e.g., IDs, timestamps): Retained indefinitely for functionality unless a removal request is made.

Data Removal

To have your data or the data of your guild/server removed, please email us at admin@evrn.best or open a ticket in our support server with clear instructions and proof of account ownership. Response time may vary and could take up to two weeks.

Request Data

Email us at admin@evrn.best to request all the data we currently store for you. Response time may vary and could take up to 7 days.

Changes to Policy

We reserve the right to update this policy without prior notice. Your continued use of our services after any changes indicates acceptance of these terms. Violation of our terms of service may result in a permanent ban.

Third-Party Services

We may use third-party services to enhance our bot's functionality. These services may process some data on our behalf. Examples include:

  • Hosting providers for storing temporary data (e.g., R2 for file storage).
  • Analytics tools for improving bot performance. We ensure that any third-party services comply with relevant data protection regulations.

Security Measures

We implement industry-standard security measures to protect your data from unauthorized access, alteration, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security.